File guides are modified file folders with one or more dividers. They are used to create subdivisions in large files, such as alphabetical or chronological listings. The edges are cut with two to five tabs, where the user can write labels for each section. Some file guides have colored tabs, which makes them easier to locate in large stacks. They are available in standard paper sizes such as letter, legal, and A4.
Types of File Guides
Kinds of File Guides include the following:
Drawer file guides
Drawer file guides are designed to be stored in file cabinets.
They usually have blank tabs located at different points on each divider.
They can have up to five tabs per folder.
Shelf file guides
Shelf file guides are placed on bookshelves with the tabbed side outward.
They have up to three divisions marked by a front tab, end tab, and middle tab.
Alphabetical file guides
Alphabetical file guides are marked with letters or letter groups on each tab.
They usually have five-tab divisions.
Choosing File Guides (Buying tips)
Material: Choose a file guide made of stiff cardboard for storing, heavy thick files or transporting them outside the office. For smaller files, look for a lightweight manila folder. These will also hold ink and color longer, making them ideal for archiving.
Size: Make sure your file guide matches the paper size you usually work with. If you use different types of paper, choose the largest size so you can fit both small and large sheets into the folder.